By-Laws & Our History



*Prairie Volleyball Club*



*Club Bylaws*



12/16/2002

revised 10/6/03

revised 04/15/06

revised 11/10/06



ARTICLE I - NAME



This club shall be known as the Prairie Volleyball Club, an affiliate of USA Volleyball.





ARTICLE II - MISSION STATEMENT



The mission statement of this club shall be to develop volleyball skills; promote sportsmanship; inspire respect for the rules of the game; to promote friendship in a competitive environment; to aid and encourage the development of youth, in the belief that the giving of one's self in service to her team will advance the well-being of the team, the club, the Prairie volleyball program, and the USA Volleyball Association.





ARTICLE III - MEMBERSHIP



Section 1:  The membership of this club shall represent a cross-section of the educational, social and cultural life of the community and shall consist of children of good character and athletic ability who have been duly selected for membership in the manner prescribed in these bylaws.  All memberships shall be held by individuals and shall not be transferable.



Section 2:  Parents of the children who are members of the club are also members and are eligible to be elected as a Team Representative.  Team Representatives shall be eligible to run for any office.



Section 3:  Head coaches selected by the Board of Directors shall be considered members of the club, and are not eligible to run for any office position of the board.





ARTICLE IV - ADMISSION TO MEMBERSHIP



Members shall be admitted to the club in the following manner:



            A)  For all age divisions, open gym times will be scheduled to allow members to practice
            with other team players and meet the coaching staff.  No tryouts will be held.



            B)  Team compositions will be determined by the coaching staff; based on division level and
            player positions.
ARTICLE V - TERMINATION OF MEMBERSHIP



Section 1:  Any member may resign from the club provided that all dues and fees have been paid.  Such resignation shall be in writing to the Secretary or President.



Section 2:  Any member who is two (2) or more months in arrears in the payment of dues or fees to the club may be suspended from membership.  She will be provided written notice by the Treasurer.  Such member, upon payment of arrears may be reinstated at the discretion of the Board of Directors.



Section 3: Any member charged with conduct unbecoming of a Prairie Volleyball Club member or with any act prejudicial to the best interest of the club and USA Volleyball, and against whom such charges are sustained after opportunity to appear before the Board of Directors her own defense, maybe expelled from membership, at the discretion of the Board of Directors.  Upon such action by the Board of Directors, the Secretary shall immediately notify the member in writing, of said action.



Section 4:  In case of the resignation or expulsion of any member, the Secretary shall immediately notify the Iowa Volleyball Region of all members of the club of such action.



Section 5:  Any member whose membership in the club has been terminated for any reason shall forfeit all interest in any funds or property of the club.



Section 6:  It shall be the prerogative of the Board of Directors to confirm any termination of membership on behalf of the club.





ARTICLE VI - OFFICERS



Section 1:  The officers of this club shall be a President, Vice President, Secretary, and Treasurer who shall be elected annually.  All officers shall hold office for one (1) year or until their successors are duly elected as provided in these bylaws.  In the event of any office becoming vacant for any reason whatsoever, the vacancy shall be filled forthwith by the Board of Directors.



Section 2:  The President shall serve as executive officer of the club, preside at all meetings of the membership and Board of Directors, be an ex-officio member of all committees, exercise general supervision over affairs of the club and perform such other duties as are ordinarily incumbent upon a President.  The President shall represent the club in all relations with USA Volleyball and the Iowa Volleyball Region and perform a like function in their behalf in relation to the club.  The President shall attend duly called meetings of the Iowa Region or, in the case of absence for good and sufficient reason, provide for representation by an accredited representative.



Section 3:  The Vice President shall perform such duties as are ordinarily incumbent upon Vice Presidents and such other duties as may be assigned to him or her by the President or Board of Directors.  The Vice President shall assist the President in preparations for and preserving order at all meetings of the club.



Section 4:  The Secretary shall keep and maintain attendance and minutes of all membership and directors' meetings, in the form and manner prescribed by the Board of Directors, and shall conduct such correspondence as may be required by the President and Board of Directors, make and file all reports required by USA Volleyball and the Iowa Volleyball Region and generally perform such duties as are ordinarily incumbent upon a Secretary.



Section 5:  The Treasurer shall keep and maintain records of fees, dues and monies collected, and all disbursements, in the form, manner and frequency prescribed by the Board of Directors and prepare an annual statement for the annual meeting of the club, and generally perform such duties as are ordinarily incumbent upon a Treasurer.





ARTICLE VII - DIRECTORS



Section 1:  There shall be a Board of Directors, which shall consist of the President, the Immediate Past President, the Vice President, the Secretary, the Treasurer, all coaches, and one (1) elected adult Team Representative from each team in the club.  Elected Team Representatives shall serve for a period of  one (1) year.  In the event of an elected Team Representative position becoming vacant for any reason whatsoever, such vacancy shall be filled by action of the team whose representation was lost and such appointee shall serve for the duration of the term of the individual being replaced.  A Team Representative is elected by the parent(s) of the players who are members of that team.



Section 2:  The Board of Directors shall have control and management of the club's activities, determine all policies, elect of discipline members, and generally supervise the affairs of the club subject only to the will of the membership.



Section 3:  The Board of Directors shall meet at least once each month on a regular day to be fixed by it, or at the call of the President or any three (3) members thereof.  Roberts Rules of Order shall govern procedure at all meetings except as otherwise provided in these bylaws.





ARTICLE VIII - ELECTION PROCEDURE



Section 1:  Not later than December 1, the President shall with the approval of the Board of Directors call for a directors' meeting to nominate, accept and elect the Vice President, Secretary, Treasurer, and President should the current President resign her/his position.



Section 2:  At the meeting at which the election is conducted, the President shall read the nominations.  Separate balloting shall be conducted for each office.  Where there is only one nominee for an office, the President shall request a unanimous ballot for each nominee.  A majority of the votes cast shall be required to elect.  In the event of a tie, the President's note shall be the deciding vote.



Section 3:  The President of this club, who has served a full term as President shall remain in office until he/she has resigned the position, expresses his/her intent not to return to office the next season, or it otherwise removed from office.



Section 4:  Only members in good standing shall be eligible to hold office or vote.



Section 5:  Voting shall be by individuals and no person may cast more than one vote.  Proxies will not be recognized.



Section 6:  All officers and directors shall assume responsibilities of their respective offices on the day of elections and shall remain in office for one (1) year unless otherwise resigned or terminated.



Section 7:  The Secretary shall report the results of all elections of the club to the membership.






ARTICLE IX - MEETINGS



Section 1:  The First Membership Meeting shall be held on the last Sunday in the month of November.  The Board of Directors shall determine the time and place of the meeting and may change the date to avoid legal holidays.  The meeting will be for the purpose of holding elections for Team Representatives and other such business as may come before the membership.



Section 2:  An annual awards dinner/meeting will be held on the first Sunday in May at a site to be determined by the Board of Directors.  The Board of Directors reserves the right to change the date when USA Volleyball Tournaments or holiday interfere.



Section 3:  Regular monthly board meetings of the club shall be held on the third Sunday of each month at such time and place as may be determined by the Board of Directors.



Section 4:  Special meetings may be called by the President, or by the Secretary upon receipt of a written request signed by at least five (5) members in good standing.  Every member shall be notified in writing at least three days in advance of the special meeting and advised what business will be considered.  No other business may be conducted at the meetings.



Section 5:  One-third (1/3) of the members in good standing shall constitute a quorum at any regular, special or annual meeting of the club.



Section 6:  (Demeter's or Con/Morin) Manual of Parliamentary Law and Procedure shall govern all deliberations of this organization and its Board of Directors except otherwise provided by these bylaws.





ARTICLE X - REVENUE



Section 1:  Each new member of the club shall pay membership fee as periodically determined by the board, payment of said fee to be prerequisite for admission to membership, payable on demand of the Secretary.



Section 2:  Each member's fee shall be deposited to a specific team's account for which that player is assigned, unless otherwise noted as a general club fee.  Club fees will be deposited into the general club account.



Section 3:  At the conclusion of the playing season, all revenue not expended shall be surrendered to the general Club account.



Section 4:  A member shall be regarded as in good standing if not more than two (2) months in arrears in payment of any indebtedness, dues or otherwise, to the club.



Section 5:  The Board of Directors may plan or recommend the raising or accumulation of revenue from sources other than those stated in this article.



Section 6:  All funds, to which the public or members have contributed for the specific purpose of financing charitable, educational or civic activities of the club, shall be used solely for those purposes and separate records of such funds shall be maintained.



Section 7:  The fiscal year of the club shall be from November 1 of each year until October 31 next following.



Section 8:  The Board of Directors may arrange for an annual audit by a certified public accountant or accounting practitioner, currently licensed to practice in the state where the audit is done.

ARTICLE XI - COMMITTEES



Section 1:  The Board of Directors shall determine the number and purpose of all special and standing committees required to achieve the purposes of this club.



Section 2:  The President shall appoint the chair and members of all committees and announce such appointments.





ARTICLE XII - MISCELLANEOUS



Section 1:  In recognition of the benefits and services available to this club and its members through its affiliation with USA Volleyball, this club shall exercise its rights and privileges of participation in the government and activities of USA Volleyball.  This club shall provide for its proper representation at all meetings and conventions of USA Volleyball and the Iowa Volleyball Region should representation be required.



Section 2:  Any person elected to membership in this club shall be deemed to have accepted these bylaws and the rules and regulations of USA Volleyball, and shall be bound by them in all respects as if he or she had been a member at the time of their adoption.



Section 3:  The Board of Directors shall provide for the prompt payment of all dues and other obligations to Iowa Volleyball Region, and shall require the prompt completion and submission of all forms required by the Iowa Volleyball Region.



Section 4:  These bylaws shall be reviewed annually.





ARTICLE XIII - NOT-FOR-PROFIT ORGANIZATION



This club is organized and shall operate as a not-for-profit organization for athletic development in the sport of volleyball, educational improvement, and other similar purposes, and shall be incorporated within the state/provincial statutes as such.  All income received shall be for the non-profit purposes of the organization, and no part of the income shall inure to the benefit of any officer or member.





ARTICLE XIV - AMENDMENTS



Section 1:  Any amendment to these bylaws must be in conformity with the rules and regulations of USA Volleyball and the Iowa Volleyball Region, shall be adopted by two-thirds (2/3) vote of the members present at the meeting, provided written notice of the proposed amendment and date of such meeting shall have been given the members at least two (2) weeks prior thereto.